# How to add a Google Meet link to your Signature?
Source: https://docs.syncsignature.com/docs/add-a-google-meet-link-to-your-signature



To add a **Google Meet link** to your signature in SyncSignature, follow these steps:

1. **Create or Edit Signature:** Go to the **MY SIGNATURES** section and either create a new signature or edit an existing one.
2. **Use CTA Button for Google Meet Link:** Add a **CTA button** in your signature, such as "Join Google Meet."
   * Insert your Google Meet meeting link or your Google Meet profile link in the CTA button.
3. **Save Signature:** After adding the link, save the signature and assign it to the relevant workspace or group.
4. **Notify Teammates:** If necessary, notify teammates to update their signatures with the new Google Meet link.


# How to add a Zoom Video Conference link to your signature?
Source: https://docs.syncsignature.com/docs/add-a-zoom-video-link-to-your-signature



To add a **Zoom video conference link** to your signature in SyncSignature, follow these steps:

1. **Create or Edit Signature:** Go to the **MY SIGNATURES** section and either create a new signature or edit an existing one.
2. **Use CTA Button for Zoom Link:** Add a **CTA button** in your signature, such as "Join Zoom Meeting."
   * Insert your Zoom meeting link or personal Zoom link in the CTA button.
3. **Save Signature:** After adding the link, save the signature and assign it to the relevant workspace or group.
4. **Notify Teammates:** If necessary, notify teammates to update their signatures with the new Zoom meeting link.


# How to add Calendly Link to your Signature
Source: https://docs.syncsignature.com/docs/add-calendly-link-to-email-signature



To add your **Calendly link** to your signature in SyncSignature, follow these steps:

1. **Create or Edit Signature:** Go to the **MY SIGNATURES** section and either create a new signature or edit an existing one.
2. **Use CTA Button for Calendly Link:** Add a **CTA button** in your signature for the Calendly link (e.g., "Schedule a Meeting").

* Insert your Calendly URL in the CTA button link.

3. **Save Signature:** Save the signature and assign it to your workspace or group as needed.
4. **Notify Teammates:** If required, inform teammates to update their signatures with the new Calendly link.


# How to add call-to-action(CTA) in your Signature?
Source: https://docs.syncsignature.com/docs/add-cta-in-your-signature



To add a **Call-to-Action (CTA)** in your signature in SyncSignature, follow these steps:

1. **Create or Edit Signature:** Go to the **MY SIGNATURES** section and create or edit an existing signature.
2. **Insert CTA:** Use the signature editor to add a CTA element, such as a button or clickable text (e.g., "Schedule a Meeting," "Book Now").

* Link the CTA to the desired URL (e.g., your booking page, Zoom, Google Meet, etc.).

3. **Save Signature:** After adding the CTA, save the signature and assign it to the relevant workspace or group.
4. **Notify Teammates:** If needed, notify teammates to update their signatures with the new CTA link.


# How to add Microsoft Teams link to your Signature?
Source: https://docs.syncsignature.com/docs/add-microsoft-teams-link-to-your-signature



To add a **Microsoft Teams link** to your signature in SyncSignature, follow these steps:

1. **Create or Edit Signature:** Go to the **MY SIGNATURES** section and either create a new signature or edit an existing one.
2. **Use CTA Button for Teams Link:** Add a **CTA button** in your signature, such as "Join Teams Meeting."
   * Insert your Microsoft Teams meeting link or your Teams profile link in the CTA button.
3. **Save Signature:** After adding the link, save the signature and assign it to the relevant workspace or group.
4. **Notify Teammates:** If necessary, notify teammates to update their signatures with the new Microsoft Teams link.


# How to adjust number of signatures for multiple workspaces?
Source: https://docs.syncsignature.com/docs/adjust-signatures-for-multiple-workspaces



If you have an Agency plan on SyncSignature, you will be able to manage multiple workspaces and hence multiple clients with your single account.
When you sign up, all your signatures are assigned to the only workspace you have with your account.
You can adjust your current workspace number of signatures by clicking on your **workspace -> Settings** from bottom left side.
That will make some signatures available to create new workspace. You can create new workspaces from bottom left menu.
You can always adjust number of signatures between multiple workspaces from the **top right menu -> Accounts**  and then clicking on **edit** icon in front of any workspace.


# How do I assign templates to a client workspace?
Source: https://docs.syncsignature.com/docs/assign-templates-client-workspace



To assign templates to a client workspace in SyncSignature, first create or select a template in the **TEMPLATES** section. Then, assign the template to a group or workspace. Any teammate added to that workspace will automatically receive the signature based on the template.\*\*
Steps to assign templates:\*\*

1. **Create Template:** \*\* In the **TEMPLATES** section, create or edit a signature template.
2. **Assign Template:** \*\* Assign the template to the desired client workspace or group.
3. **Add Teammates:** \*\* Add teammates to the workspace or group, and their signatures will be automatically generated based on the template.


# How to Bulk Edit Email Signatures for Teammates?
Source: https://docs.syncsignature.com/docs/bulk-edit-signatures-for-teammates



To bulk edit email signatures for teammates in SyncSignature, follow these steps:

1. **Edit the Workspace Template:** Go to the **TEMPLATES** section.

* Make the necessary changes to the signature template for the workspace.

2. **Update Signatures:** Once the template is updated, all signatures associated with the group linked to that template will be automatically updated.
3. **Notify Teammates:** Inform teammates that their signatures have been updated, so they can log in and copy their new signature, or you can send them an email with the updated signature.
4. **Google Workspace signatures:** If you are using Google Workspace integration, your updated signatures will need to be installed again for all users of that group. This can be done with a single click - just select all users and click install signature button.

**Note:** Any changes made to the template after it has been assigned to a group will reflect on all existing teammate signatures within that group.
You can also follow the step by step tutorial over here:
[https://www.youtube.com/watch?v=WLjCwLSWnTY](https://www.youtube.com/watch?v=WLjCwLSWnTY)


# How to change the color, shape, and size of the Social icons?
Source: https://docs.syncsignature.com/docs/change-color-shape-size-of-social-icons-in-signature



To change the **color** , **shape** , and **size** of social icons in your signature in SyncSignature, follow these steps:

1. **Go to Signature Editor:** Navigate to the **MY SIGNATURES** section and either create a new signature or edit an existing one.
2. **Select Social Icons:** In the signature editor, find the social media icons section.
3. **Customize Icons:** Adjust the **color** of the icons to match your branding.

* Change the **shape** (round, square, etc.) based on your preference.

* Resize the icons to fit the layout of your signature.

4. **Save Signature:** After making the desired changes, save your signature and assign it to the relevant workspace or group.


# How to create a professional email signature for free?
Source: https://docs.syncsignature.com/docs/create-email-signature-for-free



Creating a professional email signature doesn't have to cost you anything. With SyncSignature's free plan, you can design a polished email signature that enhances your professional image and builds brand recognition.

## Why choose SyncSignature for free email signatures?

* **No design skills required** - Intuitive drag-and-drop interface
* **Professional templates** - Choose from dozens of free designs
* **Complete customization** - Add your branding, colors, and information
* **Multiple export options** - Copy/paste or download HTML (pro)
* **No hidden fees** - Genuinely free with no credit card required

## Step-by-step guide to creating your free email signature

### Step 1: Create Your Free Account

[Sign up for SyncSignature](https://app.syncsignature.com/auth/signup) - it takes less than 10 seconds and requires no payment information.

### Step 2: Choose Your Template

Browse [our template gallery](https://syncsignature.com/email-signature-templates/) and select a design that matches your style. Free users have access to:

* **Classic business templates**
* Modern minimalist designs
* Creative layouts for freelancers
* Industry-specific templates

**Note:** Premium templates are marked with a "PRO" badge and require an upgrade.\*

### Step 3: Add Your Information

Fill in your details across four main sections:

**Personal Information:** Full name and job title
[Professional headshot](https://syncsignature.com/docs/how-to-create-email-signature-with-headshot) (optional)

**Business Details:** Company name and logo
Department or division

**Contact Information:** Phone number and email
Office address
Website URL

**Social Media:** LinkedIn, Twitter, Instagram links
[Custom social media icons](https://syncsignature.com/docs/upload-custom-social-icons-to-signature) available

### Step 4: Customize Your Design

Make your signature uniquely yours:

**Typography:** Choose from web safe fonts (better for compatibility across all email clients, browsers and devices)
Adjust font sizes
Set text colors and spacing

**Branding:** [Upload your company logo](https://syncsignature.com/blog/add-logo-to-your-email-signature)
Apply brand colors
Adjust layout and alignment

**Visual Elements:** Add dividers and separators
Include professional icons
Set background colors

### Step 5: Add Marketing Elements (Optional)

Boost your email marketing with:

* **Promotional banners** - Announce events, products, or services
* **Call-to-action buttons** - Drive traffic to your website or landing pages
* **Pre-designed marketing assets** - Choose from our library of professional banners

### Step 6: Preview and Save

You'll see real time preview of your signature on your right side:

* **Desktop preview** - How it appears in email clients
* **Mobile preview** - Responsive design check

### Step 7: Export Your Signature

Click "Get Signature" to see your creation in action. Free users can:

* **Copy and paste** - Instantly use in any email client
* **Share via email** - Send to colleagues or clients
* **Save to dashboard** - Access and edit anytime

*Pro tip: Save your signature to your dashboard so you can update it whenever your information changes.*

## Installing Your Signature

Once created, you'll need to install your signature in your email client. Check our comprehensive installation guides:
[Gmail signature setup](https://syncsignature.com/blog/add-signature-in-gmail)
[Outlook signature installation](https://syncsignature.com/blog/add-signature-in-outlook)
[Apple Mail configuration](https://syncsignature.com/blog/add-signature-in-mac-mail)
[Thunderbird installation](https://syncsignature.com/blog/how-to-install-a-signature-in-thunderbird)

## Free vs. Paid Features

**What's included in the free plan:**
✅ Unlimited signature edits
✅ Basic templates
✅ Basic customization options
✅ Copy/paste export
✅ Social media integration

**Upgrade for advanced features:**

Premium template library
HTML download option
Advanced customization
[Team management](https://syncsignature.com/docs/how-to-create-multiple-signatures-for-teams) tools
Signature analytics
Priority support

## Frequently Asked Questions

**Q: Is it really free forever?**
A: Yes! Our free plan has no time limits or hidden costs.

**Q: Can I create multiple signatures?**
A: Free users can create one signature. Upgrade for more signatures.

**Q: Will my signature work in all email clients?**
A: Yes, our signatures are tested across all major email platforms.

## Ready to Get Started?

Creating a professional email signature takes just 5 minutes. [Start designing your free signature now](https://app.syncsignature.com/auth/signup) and make every email count.

*Need help? Our [support team](mailto:support@syncsignature.com) is here to assist you every step of the way.*


# How to create email signature with promotional banner?
Source: https://docs.syncsignature.com/docs/create-email-signature-with-banner



To create an **email signature with a promotional banner** in SyncSignature, follow these steps:

1. **Go to Signature Editor:** Navigate to the **MY SIGNATURES** section and either create a new signature or edit an existing one.
2. **Upload Promotional Banner:** In the signature editor, select the option to add an image and upload your promotional banner image.
3. **Position the Banner:** Position the banner in your signature, typically at the bottom or as a separate section to highlight your promotion.
4. **Save Signature:** After adding the banner, save the signature and assign it to the relevant workspace or group.


# How to Create a Professional Email Signature with Logo in Gmail & Google Workspace?
Source: https://docs.syncsignature.com/docs/create-email-signature-with-logo



Adding a **logo to your email signature** instantly makes your messages look more professional and strengthens brand recognition. This guide will show you how to create a **professional Gmail signature with logo** using [ **SyncSignature** ](https://syncsignature.com) , you can also apply it to your entire Google Workspace organization without manually editing each user’s settings.

***

## Why Add a Logo to Your Gmail Signature?

* **Brand Recognition** – Your company logo reinforces your brand with every email you send.

* **Professionalism** – A polished signature builds trust and credibility.

* **Consistency** – Ensure every team member uses the same branding and format.

***

### Step 1: Open the SyncSignature Email Signature Generator

1. Log in to [ **SyncSignature** ](https://app.syncsignature.com) or create an account
2. Select a ready-made professional email signature template with a logo or start with.
3. Complete the onboarding.

***

### Step 2: Add Your Company Logo

To **insert a logo in your Gmail signature** via SyncSignature:

1. Click the image or logo placeholder in the signature editor.
2. Upload a PNG or JPG logo, or insert it via a secure hosted image URL.
3. Adjust logo size for balance: too big will dominate, too small will get lost.

![Designing an email signature with logo in SyncSignature editor for Gmail](https://syncsignature.com/wp-content/uploads/2022/11/Get-Signature-1024x635.webp)

***

### Step 3: Include Contact Details and Links

Add essential information alongside or below your logo:

1. Full name and job title
2. Company name
3. Phone number
4. Website link
5. Email address

You can also add:

* [ **Social media icons** ](https://syncsignature.com/docs/how-to-add-social-media-icons-to-signature/) (LinkedIn, Instagram, X/Twitter, etc.)
* [ **Call-to-action links** ](https://syncsignature.com/docs/add-cta-in-your-signature/) like *“Book a Meeting”* or *“View Portfolio”*

***

### Step 4: Preview and Customize the Layout from Design section

The real-time preview in SyncSignature lets you adjust:

* Alignment and spacing between logo and text
* Font style and size to match your brand
* Colors to reflect your brand palette

***

### Step 5: Assign the Signature Across Google Workspace (optional)

Unlike Gmail’s native signature tool, SyncSignature can apply your **email signature with logo** across your entire organization automatically.

Follow [this tutorial for step by step implementation](https://syncsignature.com/docs/install-email-signatures-to-google-workspace/) .

***

### Step 6: Test Your Logo Email Signature

Send test emails to:

* **An internal Gmail address** (to see how it looks inside your domain)
* **An external address** (to check formatting in other clients like Outlook or Apple Mail)

Verify:

* Logo displays correctly on desktop and mobile
* Links work as intended
* Formatting is consistent everywhere

***

**Need Help?**\
If you’ve followed these steps and still have issues, email us at  **[support@syncsignature.com](mailto:support@syncsignature.com)**  and we’ll assist you.


# How to create email signature with SyncSignature
Source: https://docs.syncsignature.com/docs/create-email-signature-with-syncsignature



## The Complete Guide to Creating Email Signatures with SyncSignature

Welcome to SyncSignature! The most intuitive email signature platform for individuals, teams, and enterprises. Whether you're creating your first signature or managing signatures for hundreds of employees, this comprehensive guide will help you master our platform.

## Getting Started with SyncSignature

### Create Your Account

[Sign up for SyncSignature](https://app.syncsignature.com/auth/signup) and choose the plan that fits your needs:

* **Free Plan** - Perfect for individuals with basic needs
* **Pro Plan** - Ideal for individuals and small teams
* **Teams Plan** - Complete solution for companies
* **Agency Plan** - For Agencies to manage multiple clients

### Platform Overview

Once you log in, you'll find an intuitive dashboard with three main areas:

* **Template Gallery** - Browse and select from 200+ professional designs
* **Signature Editor** - Customize your signatures with precision
* **Management Dashboard** - Organize, share, and analyze your signatures

## Creating Your First Signature

### 1. Template Selection

Choose from our extensive template library:

**By Style:**

* Minimalist and clean
* Corporate and traditional
* Modern and trendy
* Creative and colorful

**By Layout:**

* Horizontal business cards
* Vertical contact blocks
* Photo-centric designs
* Logo-prominent layouts

**By Industry:**

* Technology and startups
* Healthcare and medical
* Legal and professional services
* Real estate and finance
* Creative and design agencies
* Education and non-profit

### 2. Information Management

Our smart information system makes data entry effortless:

**Personal Details:**

* Name, title, and credentials
* Professional headshot
* Personal branding elements

**Company Information:**

* Business name and logo
* Department and location
* Brand guidelines compliance

**Contact Methods:**

* Multiple phone numbers
* Multiple emails
* Multiple physical addresses
* Multiple website and portfolio links

**Social Presence:**

* Professional networks (LinkedIn, Twitter)
* Social media platforms
* Custom icon integration
* Link tracking and analytics

### 3. Advanced Design Customization

**Typography Control:**

* Font family selection (Web safe fonts available)
* Size, weight, and spacing adjustments
* Color schemes and combinations
* Text alignment and hierarchy

**Visual Branding:**

* Logo placement and sizing
* Color palette management
* Background and border options
* Icon and divider elements

**Layout Optimization:**

* Responsive design for mobile
* Element positioning and spacing
* Multi-column layouts

### 4. Marketing Integration

Transform your signature into a marketing tool:

**Promotional Banners:**

* Event announcements
* Product launches
* Seasonal campaigns
* Custom messaging

**Call-to-Action Buttons:**

* Website traffic drivers
* Lead generation forms
* Social media growth
* Download incentives

**Dynamic Content:**

* Rotate banners
* Automated updates

## Team and Enterprise Features

### Team Management

Streamline signature creation across your organization:

**User Roles:**

* Owner - Full platform access
* Admin - Full control over workspace
* Teammate - Signature access

**Bulk Operations:**

* Mass signature creation
* Template distribution
* Information updates
* Automatic Deployment

**Brand Consistency:**

* Approved template libraries
* Centralized asset management

## Export and Integration Options

### Individual Use

**Copy and Paste:**

* Universal compatibility
* Instant implementation
* No technical knowledge required
* Works with most email clients

**HTML Download:**

* Advanced customization options
* Developer-friendly format
* Custom integration capabilities
* Enhanced functionality

### Enterprise Deployment

**Email Client Integration:**

* Outlook 365 synchronization
* Gmail workspace deployment
* Automated signature pushing

## Installation and Support

### Email Client Setup

Comprehensive guides for all major platforms:

* **Microsoft Outlook** (Desktop, Web, Mobile)
* **Gmail** (Personal, Workspace, Mobile)
* **Apple Mail** (macOS, iOS)
* **Thunderbird, Yahoo, and others**

Visit our [installation guide library](https://syncsignature.com/category/how-to-guides/) for step-by-step instructions.

### Company-Wide Implementation

For organizations implementing email signatures across multiple users:

**Professional Setup Service:**

* [Schedule a consultation](https://calendly.com/syncsignature/30min) with our experts
* Custom implementation strategy
* Ongoing support and maintenance

**Self-Service Resources:**

* Video tutorials on [YouTube](http://www.youtube.com/@SyncSignature)
* Comprehensive [documentation](https://syncsignature.com/docs/)
* Best practices guides

## Platform Features Deep Dive

### Signature Generator Capabilities

Explore our [complete feature documentation](https://syncsignature.com/docs-category/email-signature-generator/) for:

* Advanced editing tools
* Animation and interactive elements
* Multi-language support

### Analytics and Insights

Track the performance of your email signatures:

* Click-through rates on links
* Banner engagement metrics

## Best Practices and Tips

### Design Guidelines

* Keep signatures concise (under 100 words)
* Use consistent branding across team
* Optimize for mobile viewing
* Include only essential contact information
* Test across multiple email clients

### Marketing Effectiveness

* Rotate promotional content regularly
* A/B test different call-to-action buttons
* Track performance metrics
* Align signature campaigns with marketing goals
* Use seasonal and event-based messaging

### Team Management

* Establish signature standards and guidelines
* Regular reviews and updates
* Backup and version control
* Performance monitoring and optimization

## Getting Help and Support

### Resources Available

* **Knowledge Base** - Comprehensive articles and tutorials
* **Video Library** - Step-by-step visual guides
* **Community Forum** - Peer support and tips
* **Email Support** - Direct assistance from our team
* **Live Chat** - Real-time help during business hours

### Contact Information

* **General Support:** [support@syncsignature.com](mailto:support@syncsignature.com)
* **Sales Inquiries:** [sales@syncsignature.com](mailto:sales@syncsignature.com)
* **Enterprise Solutions:** [sales@syncsignature.com](mailto:enterprise@syncsignature.com)
* **Partnership Opportunities:** [partners@syncsignature.com](mailto:partners@syncsignature.com)

## Ready to brand your email communication?

Whether you're an individual looking to enhance your professional image or an enterprise seeking to standardize company communications, SyncSignature provides the tools and support you need.

[Start your free trial today](https://app.syncsignature.com/auth/signup) and experience the difference a professional email signature can make.

*Questions? Our team is here to help every step of the way.*


# How to Create Teammate Signatures using Groups?
Source: https://docs.syncsignature.com/docs/create-teammate-signatures-using-groups



To create teammate signatures using groups in SyncSignature, follow these steps:

1. **Create a Signature Template:** Start by creating a signature in the **MY SIGNATURES** section and save it as a template in the **TEMPLATES** section.
2. **Create a Group:** Navigate to the **GROUPS** section and create a new group. This could be based on departments or teams.
3. **Assign Template to Group:** Assign the signature template to the group. This ensures that any teammate added to the group will automatically have the signature generated for them.
4. **Add Teammates to the Group:** Add teammates to the group, and their signatures will be automatically created based on the assigned template.


# How to design signature template for your company?
Source: https://docs.syncsignature.com/docs/design-signature-template-for-company



If you are looking to create signatures for multiple teammates from the same signature template, follow the steps below:

1. **Create workspace Template:** Go to Dashboard -> Templates section and create a new template.
   * It will ask if you want to create from existing signature or start from scratch. Select your choice.

   * So the template will be created with dynamic data that can be filled with your teammate data to create their signatures.

2. **Customize your template:** If you want, you can further customize your template.
   * You can [personalise social links](https://syncsignature.com/docs/set-dynamic-social-links-for-teammates/) for individual teammates
   * You can also assign [dynamic call-to-action](https://syncsignature.com/docs/set-dynamic-cta-buttons-for-teammates/) buttons for your teammates

3. **Assign the template to relevant groups:** Once you finalise the template, you can assign it to teammates via **Groups** section
   * Multiple groups can have the same template

Here's the video tutorial that you can follow:
[https://www.youtube.com/watch?v=S2BfD1ge74A](https://www.youtube.com/watch?v=S2BfD1ge74A)


# What is the Difference between Manager and Teammate Role?
Source: https://docs.syncsignature.com/docs/difference-between-manager-and-teammate-role



**Manager** and **Teammate** roles in SyncSignature have different permissions and responsibilities:

1. **Manager Role:** Managers can manage everything within the assigned workspace, including creating and assigning templates, managing teammates, and updating signatures.

* Managers have full control over the workspace, allowing them to oversee signature management for all teammates.

2. **Teammate Role:** Teammates can only manage their own basic details and copy their email signature.

* They do not have permissions to edit templates, manage other teammates, or modify signature templates within the workspace.


# How to create email signature with social media icons?
Source: https://docs.syncsignature.com/docs/email-signature-with-social-media-icons



Social Media has become really important in the business world. While setting up your email signature, you may want to add social links to it. SyncSignature makes it easier to create a professional email signature with social media icons.
To start, please **[create an account](https://app.syncsignature.com/auth/signup)** and follow these steps:

### Step 1:

After signing up, you will be on the dashboard with all email signature templates to choose from. Select one from them.

Note:
Some of the pre-designed templates are PRO. You can upgrade your account to get started with PRO template.

### Step 2:

Add your details in the\*\* Information \*\*section. This includes social media links too. You can select from commonly used social links like Facebook, Twitter, LinkedIn, Whatsapp amongst many other options.

### Step 3:

Customize the signature design from\*\* Design \*\*section. There are plenty of options to get your email signature look branded.

### Step 4:

Add marketing elements such as signature banner or call to action button. Customize it according to your needs.

### Step 5:

Click on\*\* Save **or** Get Signature \*\*to further have a preview of your signature. You can use it by copy or download HTML signature or you can send it to any email to copy from.

### Step 6:

\*\* Next, click **Back to editor** if you forget to add some information or Copy the signature to use it further. Go back to dashboard to see your saved signature.

### Step 7:

After you have created and saved your signature, please check **[our blog posts](https://syncsignature.com/category/how-to-guides/)** for the installation guides.

That's how you design professional email signature with social links. If you have any queries, feel free to contact us at [support@syncsignature.com](mailto:support@syncsignature.com)


# How to troubleshoot email signature installation for aliases in Google Workspace?
Source: https://docs.syncsignature.com/docs/email-signatures-for-aliases-in-google-workspace



**SyncSignature** allows you to set unique email signatures not only for a user’s primary email address, but also for all their aliases in Google Workspace. This means if someone sends from `sales@yourcompany.com` and `support@yourcompany.com` , each alias can have its own tailored signature—helping keep branding consistent and messages role-specific.

***

### Why This Matters

Google Workspace users often have multiple aliases for different purposes—customer support, sales outreach, or internal communication. Without alias-specific signatures, emails can appear generic, unbranded, or mismatched with the sender’s role. SyncSignature solves this by letting admins centrally create and manage these signatures, ensuring every message is on-brand.

***

### Step 1: Connect Google Workspace with SyncSignature

1. Log in to SyncSignature and connect your Google Workspace account.
2. Once connected, you can [import teamates into SyncSignature](https://syncsignature.com/docs/how-to-import-and-manage-teammates/) from *Teammates* section
3. You can authenticate through Google admin account and it will populate all domains, domain aliases, users, and their aliases - you can decide to add relevant people and their aliases as Teammates.
4. You can group users and assign signatures in bulk - per user and per alias.

**NOTE** : *Aliases will be considered as additional teammate in SyncSignature account.*

***

### Step 2: Add the Alias in Gmail as “Send mail as”

Before alias signatures will work, you need to ensure each alias is set up in Gmail so the user can send from it.

1. Open **Gmail** and click the **gear icon** → **See all settings** .
2. Go to the **Accounts and Import** tab.
3. Under **Send mail as** , click **Add another email address** .
4. Enter the alias email address and confirm it belongs to the user.
5. Complete the verification process (Google will send a confirmation email).

**This ensures Gmail recognizes the alias as a valid “from” address.**

***

### Step 3: Configure SMTP for Alias Signatures

For alias-specific signatures to work correctly, you must configure **SMTP relay** in Google Workspace.

1. Go to the **Google Admin console** .
2. Navigate to **Apps → Google Workspace → Gmail → Routing** .
3. Scroll to **SMTP relay service** and click **Configure** .
4. Set up the SMTP relay service settings (ensure it allows sending from alias addresses).
5. Click **Save** .

This ensures that emails sent from aliases pass through correctly, allowing SyncSignature to apply the right signature for each.

***

### Step 4: Verify and Test

* Send a test email from the alias to check if the correct signature appears.

* If it doesn’t, confirm that:

  * The alias exists in Google Workspace.
  * The alias is set as **Send mail as** in Gmail.
  * SMTP relay settings allow that alias.
  * The alias has a signature assigned in SyncSignature.

***

## Common Issues & Fixes

| Issue                              | Possible Cause                        | Solution                                                    |
| ---------------------------------- | ------------------------------------- | ----------------------------------------------------------- |
| Signature not appearing for alias  | SMTP relay not configured             | Follow Step 3 above                                         |
| Wrong signature applied            | Alias not assigned a unique signature | Check user’s alias settings in SyncSignature                |
| Alias not showing in SyncSignature | Teammate not added in SyncSignature   | Re-sync and add teammate from your Google Workspace account |
| Can’t send from alias              | Alias not added in Gmail              | Follow Step 2 above                                         |

**Need Help?**\
If you’ve followed these steps and still have issues, email us at **[support@syncsignature.com](mailto:support@syncsignature.com)** and we’ll assist you.


# How to get HTML source code of the email signature
Source: https://docs.syncsignature.com/docs/find-html-code-of-email-signature



To **get the HTML source code** of your email signature in SyncSignature, follow these steps:

1. **Go to Signature Section:** Navigate to the **MY SIGNATURES** section where your existing signatures are listed.
2. **Select the Signature:** Find the signature you want to get the HTML code for and open it.
3. **Get HTML Code:** Look for an option **"DOWNLOAD HTML"** . This will give you a file with HTML source code of your signature.
4. **Open HTML file:** To get the code, you will have to open that file with a text editor and you will see the code that you can copy.

* Another way could be, you open the downloaded HTML file in a browser by double clicking on that and then right click on browser page and select  *View Page Source*option that will open the code for you.

5. **Copy HTML Code:** Copy the HTML code and paste it into your email client or any other platform that supports HTML signatures.


# How do I invite clients to manage their own signatures?
Source: https://docs.syncsignature.com/docs/how-do-invite-clients-to-manage-signatures



As an agency, you can invite your clients to manage their own signatures by sending them an invitation to access their workspace. Once invited, they can log in and manage their signatures according to the role you assign (Manager or Teammate).

**Steps to invite clients:**

1. **Navigate to the Workspace:** \*\* Go to the workspace for the client you wish to invite.
2. **Send Invitation:** \*\* Click on the “Invite Users” option, enter the client's email address, and assign them the Manager or Teammate role.
3. **Client Access:** \*\* The client will receive an email invitation with a link to access their workspace and start managing their signature.


# How to add a banner to your signature?
Source: https://docs.syncsignature.com/docs/how-to-add-banner-to-signature



To add a **banner** to your signature in SyncSignature, follow these steps:

1. **Go to Signature Editor:** Navigate to the **MY SIGNATURES** section and either create a new signature or edit an existing one.
2. **Upload Banner Image:** In the signature editor, Go to **CTA section** select the option to add an image and upload your banner image file.
3. **Position the Banner:** Crop/adjust the position of the banner within your signature, ensuring it fits well and enhances the overall design.
4. **Save Signature:** Once the banner is added and positioned, save your signature and assign it to the relevant workspace or group.


# How to add a Button with call-to-action(CTA)?
Source: https://docs.syncsignature.com/docs/how-to-add-button-with-cta



To add a **Button with Call-to-Action (CTA)** to your signature in SyncSignature, follow these steps:

1. **Create or Edit Signature:** Go to the **MY SIGNATURES** section and either create a new signature or edit an existing one.
2. **Add CTA Button:** Use the signature editor to insert a **CTA button** (e.g., "Schedule a Meeting," "Join Zoom Meeting").

* Link the button to your desired URL (e.g., Google Meet, Zoom, Calendly, etc.).

3. **Save Signature:** After adding the CTA button, save the signature and assign it to the relevant workspace or group.
4. **Notify Teammates:** If necessary, inform teammates to update their signatures with the new CTA button.


# How to Add a Disclaimer to Your Email Signature Using SyncSignature?
Source: https://docs.syncsignature.com/docs/how-to-add-disclaimer-to-your-signature



Adding an effective **disclaimer to your email signature** can help protect your organization, promote legal clarity, and maintain brand professionalism. This guide walks you through the process using [ **SyncSignature** ](https://syncsignature.com/) , ensuring your disclaimer is added correctly across your company.

***

## Why Add a Legal Disclaimer to Your Email Signature?

Including a disclaimer offers several benefits:

* **Enhances confidentiality** — It informs unintended recipients that the content is private.
* **Reduces liability risk** — You can limit responsibility for errors or unauthorized sharing.
* **Supports compliance** — Useful in regulated contexts (e.g., GDPR, finance, healthcare).

***

### Step 1: Plan Your Disclaimer Content

Create a concise and readable disclaimer. Best practices include:

1. Use **clear, simple language** — Avoid complex legal terms.
2. Cover key elements:
   1. Confidentiality notice (e.g., “This message is for the intended recipient only...”)
   2. Liability limitation (e.g., “We accept no responsibility for errors...”)
   3. Regulatory or company-mandated disclosures (e.g., company registration or VAT info).
3. Keep it short and professional — less is more.

***

### Step 2: Create the Disclaimer in SyncSignature

Using SyncSignature, add your disclaimer text directly into your signature or signature template in case of company-wide signatures:

1. Open the [ **Signature Editor** ](https://app.syncsignature.com) in SyncSignature.
2. In Information section, go to Footer input.
3. Paste your planned disclaimer content.
4. Format it clearly: smaller, plain text, placed below your signature content for readability. You can also change color, size etc.

***

### Step 3: Preview and Finalize

Use SyncSignature’s real-time preview to ensure:

The disclaimer is legible (even if long).
Layout remains clean and uncluttered.
Links aren’t broken by formatting.

***

### Step 4: Apply Across Google Workspace or Microsoft 365 (optional)

If you are on a TEAMS plan, you can automatically deploy the disclaimer across your organization with your signatures:

1. Sync your [Google Workspace](https://syncsignature.com/docs/install-email-signatures-to-google-workspace/) or Microsoft 365 with SyncSignature.
2. Assign the updated signature template (with disclaimer) to relevant groups with users.
3. Save and apply, SyncSignature will ensure the disclaimer appears on all outgoing emails, including from aliases.

***

### Step 5: Test and Review

Send test emails both internally and externally:

1. Confirm the disclaimer is visible and formatted correctly in different email clients.
2. Make sure it doesn’t disrupt email readability or stack in multiple replies.
3. Avoid repeated disclaimers in reply chains to keep emails tidy.

***

## **Downloadable Disclaimer Template Examples**

### 1. Confidentiality Disclaimer

```
This email and any attachments are intended only for the named recipient(s) and may contain confidential information. If you are not the intended recipient, you must not read, copy, or distribute this email. Please notify the sender immediately and delete this email from your system.
```

### 2. GDPR Data Protection Disclaimer

```
We process personal data in accordance with applicable data protection laws, including the GDPR. For details, please review our privacy policy at [company website link].
```

### 3. Liability Disclaimer

```
While every effort has been made to ensure the accuracy of the information in this email, we accept no liability for any errors or omissions. Any views expressed are solely those of the author and do not represent the views of [Company Name].
```

***

## Tips for Effective Disclaimers

* **Legal effectiveness is limited** — Disclaimers are helpful for clarity, not a foolproof legal shield.
* **Update regularly** — Review periodically to stay current with company or regulatory changes.
* **Tailor per department** — Different teams may need different disclaimers (e.g., marketing vs. legal).

***

## Quick Checklist

| Step | Action                                                                     |
| ---- | -------------------------------------------------------------------------- |
| 1    | Draft a concise, clear disclaimer                                          |
| 2    | Insert it into your SyncSignature template                                 |
| 3    | Preview formatting and placement                                           |
| 4    | Deploy across Google Workspace via SyncSignature for company wide adoption |
| 5    | Perform cross-client testing                                               |
| 6    | Update and refine as needed                                                |


# How to add more than one image in a signature?
Source: https://docs.syncsignature.com/docs/how-to-add-multiple-images-in-signature



To add more than one image to your signature in SyncSignature, follow these steps:

1. **Go to Signature Editor:** Navigate to the **MY SIGNATURES** section and either create a new signature or edit an existing one.
2. **Add Multiple Images:** In the signature editor, select the option to add images.

* Upload the images you want to include (e.g., logos, banners, or icons).

3. **Save Signature:** After adding the images, save your signature and assign it to the relevant workspace or group.


# How to assign roles for teammates in agency plan
Source: https://docs.syncsignature.com/docs/how-to-assign-roles-in-agency-plan



The agency plan in SyncSignature offers three types of roles: **Owner** , **Manager** , and **Teammate** .\*\*
Steps to assign roles:\*\*

1. **Invite Users:** \*\* Send invitations to teammates and clients.
2. **Assign Roles:** \*\* Choose the appropriate role (Owner, Manager, or Teammate) during the invitation process.
3. **Manage Permissions:** \*\* The assigned roles will determine the permissions available to the users.


# How to Bulk Import Teammates?
Source: https://docs.syncsignature.com/docs/how-to-bulk-import-teammates



To bulk import teammates in SyncSignature, follow these steps:

1. **Navigate to the Workspace:** Go to the workspace where you want to bulk import teammates.
2. **Import Teammates:** In the **Teammates** section, select the option to bulk import users.

* Upload a CSV file containing the email addresses of the teammates you want to import.

* Click on "Import" to add them to the workspace.

3. **Send Invitations:** Once the import is successful, the system will automatically send email invitations to the listed teammates.
4. **Teammates Accept Invitations:** The imported teammates will receive invitations via email and can accept to join the workspace.


# How to change/reset your account password?
Source: https://docs.syncsignature.com/docs/how-to-change-reset-your-account-password



To **change or reset your account password** in SyncSignature, follow these steps:

1. **Go to Account Settings:** Navigate to your **profile settings** by clicking on your profile icon.
2. **Select Change/Reset Password:** Find the **Change Password** or **Reset Password** option in the settings.
3. **Enter New Password:** If you're changing your password, enter the old password, followed by the new password.

* If resetting, follow the prompts to receive a password reset link via email.

4. **Save Changes:** After entering your new password, save the changes.


# How to choose a template for your signature?
Source: https://docs.syncsignature.com/docs/how-to-choose-template-for-your-signature



To **choose a template or change a template**  for an email signature in SyncSignature, follow these steps:

1. **Go to the MySignatures section:** Navigate to the signature you want to edit and then select  **Change template**  option from the right top in the preview screen.
2. **Select a Template of your choice:** Choose a template that fits your style or brand from the available options and it will replace the template data with your own data but the design will be as per the template you chose.
3. **Customize the Template:** Add additional details if you want.

* You can also upload images (like your photo or company logo) and further adjust fonts, colors, style to match your branding from **Design** section.

4. **Preview and Save:** Preview your design to ensure everything looks good, then save your customized template.


# How to contact SyncSignature Support team?
Source: https://docs.syncsignature.com/docs/how-to-contact-syncsignature-support-team



Need help with your email signature issues? Our support team is here to assist you! Here are all the ways to get in touch with us.

## Primary Contact Methods

### Email Support (Recommended)

**Email** : [support@syncsignature.com](mailto:support@syncsignature.com)

* **Response Time** : Within 48 hours on business days
* **Best For** : Technical issues, billing questions, feature requests
* **Available** : 24/7 (responses during business hours)

### In-App Support Chat

**Location** : Available in your SyncSignature dashboard and on website

* Click the "Help" or "Support" button in the bottom-right corner
* **Response Time** : During business hours (9 AM - 5 PM IST, Monday-Friday)
* **Best For** : Quick questions and immediate assistance

### Schedule a Call

**For Enterprise/Team Accounts** :

* [Book a 30-minute consultation](https://calendly.com/syncsignature/30min)
* **Available** : Business hours only
* **Best For** : Platform demo, Sales inquiries, Collaboration opportunities

## What Information to Include

When contacting support, please provide:

### For Technical Issues:

* Your account email address
* Browser type and version
* Screenshot or description of the problem
* Steps you've already tried
* What you were trying to accomplish

### For Billing Questions:

* Your account email address
* Specific billing question or issue

### For Feature Requests:

* Clear description of the desired feature
* How it would help your workflow
* Your subscription type (Free/Pro/Enterprise)

## Response Times

| Contact Method | Response Time   | Availability                             |
| -------------- | --------------- | ---------------------------------------- |
| Email Support  | Within 48 hours | 24/7 submission, business hour responses |
| In-App Chat    | 2-4 hours       | Business hours only                      |
| Scheduled Call | Same day        | By appointment only                      |

**Business Hours** : Monday-Friday, 9:00 AM - 5:00 PM IST

## Common Issues We Can Help With

### Account & Billing

* Password resets
* Account upgrades/downgrades
* Billing questions
* Account deletion

### Technical Support

* Signature not displaying correctly
* Installation issues in email clients
* HTML code problems
* Template customization
* Upload/download issues

### Feature Guidance

* How to use specific features
* Best practices for signature design
* Team setup and management
* Integration questions
* Custom requirements

## Self-Service Resources

Before contacting support, you might find answers in:

* [Knowledge Base](https://syncsignature.com/docs/) - Step-by-step guides
* [Blog](https://syncsignature.com/blog/) - Installation guides for different email clients
* [YouTube Channel](http://www.youtube.com/@SyncSignature) - Video tutorials

## Escalation Process

If your issue requires escalation:

1. Initial support response within 48 hours
2. Technical issues escalated to development team if needed
3. Complex cases may require follow-up calls
4. Enterprise customers have priority escalation

## Emergency Support

For critical business issues affecting multiple users:

* Mark your email subject with "URGENT:"
* Include "Business Critical" in your message
* Enterprise accounts can call during business hours

## Feedback & Suggestions

We value your feedback! Contact us for:

* Feature suggestions
* User experience feedback
* Bug reports
* General improvements

**Remember** : The more details you provide, the faster we can help resolve your issue!


# How to create email signature with headshot?
Source: https://docs.syncsignature.com/docs/how-to-create-email-signature-with-headshot



To create an **email signature with a headshot** in SyncSignature, follow these steps:

1. **Go to Signature Editor:** Navigate to the **MY SIGNATURES** section and either create a new signature or edit an existing one.
2. **Upload Headshot:** In the signature editor, select the option to add an image and upload your headshot (profile photo).
3. **Position the Headshot:** Position your headshot next to your name, title, and other contact information.
4. **Save Signature:** After adding and positioning your headshot, save the signature and assign it to the relevant workspace or group.


# How to create email signature with photo?
Source: https://docs.syncsignature.com/docs/how-to-create-email-signature-with-photo



To create an **email signature with a photo** in SyncSignature, follow these steps:

1. **Go to Signature Editor:** Navigate to the **MY SIGNATURES** section and either create a new signature or edit an existing one.
2. **Add a Photo:** In the signature editor, select the option to add an image and upload your photo (e.g., your profile photo or logo).
3. **Position the Photo:** Position the photo within your signature, ensuring it's placed appropriately alongside your details (name, title, contact info, etc.).
4. **Save Signature:** After adding the photo, save your signature and assign it to the relevant workspace or group.


# How to Create Multiple Signatures for Teams?
Source: https://docs.syncsignature.com/docs/how-to-create-multiple-signatures-for-teams



To create multiple signatures for teams in SyncSignature, follow these steps:

1. **Create Signature Templates:** Start by creating a signature template in the **TEMPLATES** section for each signature type you need for your team.
2. **Assign Templates to Groups:** Create groups based on departments or teams and assign the relevant templates to these groups.
3. **Add Teammates to Groups:** Add teammates to the appropriate groups. Their signatures will be automatically generated based on the assigned template.
4. **Manage Signatures:** You can update the templates, and the changes will be reflected across all signatures within the group.


# How to Create Templates for company signatures?
Source: https://docs.syncsignature.com/docs/how-to-create-templates-for-workspace



You can create Templates to for employee signatures to manage company signatures centrally.
To create templates for a workspace in SyncSignature, follow these steps:

1. **Navigate to Templates Section:** Go to the **TEMPLATES** section in the workspace.
2. **Create Workspace Template:** Select the option to create a new template.

* You can either choose the signature you created in the "MY SIGNATURES" section and save it as a template OR you can start creating your template from scratch. In both cases, you will be able to customize the template further in the Template editor.

3. **Dynamic variables:** SyncSignature allows you to personalize certain aspects of your company signatures.

* While some of the fields in the template will be static(can not be changed by teammates), there are certain fields that users or teammates will be able to change by themselves.

* Those fields are called Dynamic variables and they can be set for a specific template from Template editor.

* When you create signatures for your teammates, you will be able to keep dynamic variables open - that means either you can fill them or you can let your teammates add those details.

* This is how to set dynamic social icons and/or dynamic call to action buttons for a template.

4. **Save the Template:** Once you finalise the template, you can save it to [create signatures for your teammates](https://syncsignature.com/docs/create-teammate-signatures-using-groups/) , that can be done from Groups section.


# How to delete your account?
Source: https://docs.syncsignature.com/docs/how-to-delete-your-account



To **delete your account** in SyncSignature, follow these steps:

1. **Go to Account Settings:** Navigate to your **profile settings** from the dashboard by clicking on your profile icon.
2. **Select Account Deletion:** Look for the **Delete Account** option in the settings or account section.
3. **Confirm Deletion:** Follow the prompts to confirm that you want to permanently delete your account.
4. **Complete the Process:** Once confirmed, your account and all associated data will be deleted.


# How to delete your signature?
Source: https://docs.syncsignature.com/docs/how-to-delete-your-signature



To **delete your signature** in SyncSignature, follow these steps:

1. **Go to Signature Section:** Navigate to the **MY SIGNATURES** section where your existing signatures are listed.
2. **Select the Signature to delete:** Find the signature you want to delete and click on 3 dots to open options.
3. **Delete the Signature:** Look for the **Delete** option.
4. **Confirm Deletion:** Confirm that you want to permanently delete the signature.


# How to duplicate a signature?
Source: https://docs.syncsignature.com/docs/how-to-duplicate-a-signature



To **duplicate a signature** in SyncSignature, follow these steps:

1. **Go to Signature Section:** Navigate to the **MY SIGNATURES** section where your existing signatures are listed.
2. **Select the Signature to Duplicate:** Find the signature you want to duplicate and click on it to open it.
3. **Duplicate the Signature:** Look for an option to **duplicate** or **clone** the signature. This option will create a copy of the selected signature.
4. **Customize and Save:** Once duplicated, you can make any necessary changes to the new signature before saving it.


# How to duplicate the signature?
Source: https://docs.syncsignature.com/docs/how-to-duplicate-the-signature



To **duplicate your signature** in SyncSignature, follow these steps:

1. **Go to Signature Section:** Navigate to the **MY SIGNATURES** section where your existing signatures are listed.
2. **Select the Signature to Duplicate:** Find the signature you want to duplicate and click on 3 dots to open options.
3. **Duplicate the Signature:** Look for an option to **duplicate** or **clone** the signature. This will create an identical copy.
4. **Customize and Save:** Once duplicated, you can make any necessary changes and then save the new signature.


# How to Import and Manage Teammates?
Source: https://docs.syncsignature.com/docs/how-to-import-and-manage-teammates



To Import and Manage teammates in SyncSignature, follow these steps:

1. **Import or add Teammates:** You can import team in bulk via CSV file.

* Google Workspace and Office 365 users can be imported by connecting to **Integration** and giving necessary permissions to SyncSignature.

* You can also add teammates manually by clicking on Add teammates button and filling their details.

2. **Organize with Groups:** Group teammates based on departments or other criteria, then assign templates to these groups for bulk signature creation and management.
3. **Invite Teammates:** Go to Teammates section, select the Teammates you want to send invitations to.

**Teammates:** need to have a groups assigned to them in order to send an invite. Send invitations to your teammates. They will receive an invite to join the workspace.

* Teammates can log in using the invitation link and manage their basic details and signatures.

4. **Assign Roles:** Assign appropriate roles to teammates: Manager, or Teammate.

* Managers can manage signatures, templates, and teammates within the workspace they are invited to, while teammates can only manage their own signatures.

5. **Move Teammates Between Groups:** If needed, teammates can be moved between groups, and their signatures will be updated accordingly.

By following these steps, you can efficiently import and manage teammates within your workspaces. You can follow step-by-step video tutorial as well.
[https://www.youtube.com/watch?v=4cyUtj\\\_uR6I](https://www.youtube.com/watch?v=4cyUtj\\_uR6I)


# How to Invite a Teammate?
Source: https://docs.syncsignature.com/docs/how-to-invite-a-teammate



To invite a teammate in SyncSignature, follow these steps:

1. **Go to the Workspace:** Navigate to the workspace where you want to invite teammates.
2. **Send Invitation:** In the **Teammates** section, click on the option to invite teammates.

* Enter the email addresses of the teammates you want to invite.

* Click on "Send Invitation" to send an invite via email.

3. **Teammates Accept Invitation:** The invited teammates will receive an email with a link to join the workspace.

* Once they accept the invitation, they can log in and manage their email signatures.


# How to Invite Teammates by Email?
Source: https://docs.syncsignature.com/docs/how-to-invite-teammates-by-email



To invite teammates by email in SyncSignature, follow these steps:

1. **Go to the Workspace:** Navigate to the workspace where you want to invite teammates.
2. **Send Invitations:** Click on the option to invite teammates, typically found in the user management or teammates section.

* Enter the email addresses of the teammates you want to invite.

* Click on "Send Invitation."

3. **Teammates Accept Invitation:** The invited teammates will receive an email with an invitation link.

* They must click the link to join the workspace and set up their profile.

Once they accept the invitation, they will have access based on the assigned role (e.g., Teammate, Manager).


# How to send a signature for installation?
Source: https://docs.syncsignature.com/docs/how-to-send-signature-for-installation



To **send a signature for installation** in SyncSignature, follow these steps:

1. **Go to Signature Section:** Navigate to the **MY SIGNATURES** section where your signature is located.
2. **Select the Signature:** Find the signature you want to send for installation and open it.
3. **Send via Email:** Use the **Send via Email** option to email the signature to the recipient. The recipient will be able to copy and install it in their email client.
4. **Notify the Recipient:** Inform the recipient to paste the signature into their email client after receiving it.


# How to Send Signatures to Teammates by Email?
Source: https://docs.syncsignature.com/docs/how-to-send-signature-to-teammates-by-email



To send signatures to teammates by email in SyncSignature, follow these steps:

1. **Update Signature:** Make necessary changes to the signature template in the **TEMPLATES** section.
2. **Notify Teammates:** After updating the template, you can notify teammates by sending them the updated signature via email. This can be done manually or through an email notification feature if available.
3. **Copy Signature:** Teammates will need to copy the updated signature from the email and paste it into their email client (e.g., Gmail, Outlook) manually.

This method ensures teammates receive the most current signature and are notified of updates promptly.


# How to update your account information?
Source: https://docs.syncsignature.com/docs/how-to-update-your-account-information



To **update your account information** in SyncSignature, follow these steps:

1. **Go to Account Settings:** Click on your **profile icon** in the top-right corner and select **Account Settings** .
2. **Edit Information:** In the settings, you can update your **name, email, phone number** , and other personal information.
3. **Save Changes:** After making the necessary updates, ensure you save the changes for them to take effect.


# Documentation
Source: https://docs.syncsignature.com/docs/index

Welcome to the SyncSignature documentation. Select a category below to get started.

<CardGroup>
  <Card title="Get started" icon="rocket" href="/docs/create-email-signature-with-syncsignature" />

  <Card title="Email Signature Generator" icon="pen-nib" href="/docs/email-signature-with-social-media-icons" />

  <Card title="Team Signatures" icon="users" href="/docs/what-are-groups" />

  <Card title="Account settings" icon="gear" href="/docs/how-to-delete-your-account" />

  <Card title="For Agencies" icon="building" href="/docs/what-is-the-agency-plan-in-syncsignature" />
</CardGroup>


# How to Install Email Signatures directly into Google Workspace?
Source: https://docs.syncsignature.com/docs/install-email-signatures-to-google-workspace



Here's how to install email signatures to Google Workspace using SyncSignature, follow these steps:

1. **Connect SyncSignature with Google Workspace:** You need to go to the **Integrations** tab in SyncSignature dashboard. Ensure that you have admin access to your Google Workspace account and you have installed [SyncSignature](https://workspace.google.com/marketplace/app/syncsignature_email_signature_manager/130630954689) app from Google Workspace marketplace. Connect the marketplace app after installing it.

2. **Create brand template:** Create your branded email signature template in Templates section and add that to the relevant groups on SyncSignature via Groups section.

3. **Add Users and assign groups:** Add your Google Workspace users into SyncSignature from the **Teammates** section, assigning them the appropriate roles (Manager or Teammate)
   * Assign them to the relevant groups via the **Groups** section

4. **Install Signatures via Groups tab:** Once the users are assigned to a group, SyncSignature will automatically create signatures for all users based on the template assigned to that group.

* Created signatures can be then installed to the users' email accounts in Google Workspace by selecting users and clicking on **Install signature** button within a group.

So this is how you install email signatures to Google Workspace. Check out the step by step video tutorial that can help you set up for success.

[https://www.youtube.com/watch?v=\\\_R1j-Z8Yp-w](https://www.youtube.com/watch?v=\\_R1j-Z8Yp-w)


# How to Invite a Teammate using Google Directory?
Source: https://docs.syncsignature.com/docs/invite-a-teammate-using-google-directory



To invite a teammate using Google Directory in SyncSignature, follow these steps:

1. **Connect Google Workspace:** Ensure that your Google Workspace account is connected to SyncSignature.
2. **Import Users from Google Directory:** In SyncSignature, navigate to the **Teammates** section.

* Select the option to **Import Users** from your Google Directory.

3. **Send Invitations:** Select the teammates you want to invite from the list.

* Send them an invitation via email to join the workspace.

4. **Teammates Accept Invitation:** The invited teammates will receive an email with an invitation link to join SyncSignature and manage their email signatures.


# Can I manage multiple client workspaces in SyncSignature?
Source: https://docs.syncsignature.com/docs/manage-multiple-client-workspaces



Yes, SyncSignature allows agencies to create and manage multiple workspaces. Each workspace can represent a client, and you can easily manage signatures, templates, and teammates within each workspace.


# Can I manage the signature usage for my clients across multiple workspaces?
Source: https://docs.syncsignature.com/docs/manage-signature-usage-workspaces



Yes, SyncSignature allows you to track and manage signature usage across all client workspaces from your account. The **Account** section provides an overview of the total number of signatures used and the number of available signatures for each workspace.\*\*
Steps to manage signature usage:\*\*

1. **Go to Account Section:** \*\* Click on your profile icon and navigate to the **Account** section.
2. **Track Usage:** \*\* View the number of signatures used and remaining across all workspaces.
3. **Manage Resources:** \*\* If necessary, adjust signature limits or delete unused signatures to free up space.


# How to set dynamic CTA buttons for Teammates?
Source: https://docs.syncsignature.com/docs/set-dynamic-cta-buttons-for-teammates



SyncSignature's Dynamic CTA feature allows you to set **individual CTA buttons for your teammates** so that they can have inidvidual call-to-action buttons for their signature.
Go to a specific template where you want to set dynamic CTA.
![dynamic CTA button in email signature | SyncSignature](https://syncsignature.com/wp-content/uploads/2025/07/Screenshot-2025-07-31-at-1.08.01 PM-1024x596.avif)
As per the image above, you can simply turn on the dynamic toggle button for Title and URL - this will allow each teammate to have their own title and URL.
You can also keep a fix Title for all and URL can be their individual link. In that case, just keep URL toggle to be on.
Save the template.
![dynamic CTA button for teammate | SyncSignature](https://syncsignature.com/wp-content/uploads/2025/07/Screenshot-2025-07-31-at-1.13.43 PM-1024x458.avif)
This will enable users to have an additional field for their signature that can be personalised.


# How to set dynamic social links for teammates?
Source: https://docs.syncsignature.com/docs/set-dynamic-social-links-for-teammates



SyncSignature allows you to set **personalised social links for your teammates** so that they can have inidvidual social links for their signature.
Go to a specific template where you want to set dynamic social links for your teammate.
![](https://syncsignature.com/wp-content/uploads/2025/07/Screenshot-2025-07-31-at-6.41.35 PM-1024x613.avif)
As per the image above, you can simply turn on the dynamic toggle button for those social icons - this will allow each teammate to have their own social profiles that you can add or they can also add.
If you want to keep company socials, you should keep the toggle off and add social link in the text box.
Save the template.
![dynamic CTA button for teammate | SyncSignature](https://syncsignature.com/wp-content/uploads/2025/07/Screenshot-2025-07-31-at-1.13.43 PM-1024x458.avif)
This will enable users to have an additional fields for their signature that can be personalised.


# Can I set a signature limit for each client workspace?
Source: https://docs.syncsignature.com/docs/set-signature-limit-workspace



Yes, SyncSignature allows you to set a "signature limit" for each workspace. This ensures that only a specific number of signatures can be created within a workspace, helping you manage resources efficiently.


# How to turn off Signature Analytics to use original links?
Source: https://docs.syncsignature.com/docs/turn-off-signature-analytics



SyncSignature allows you to **turn off signature analytics** for each of your workspace.
You can simply go to the bottom left of your **Dashboard** and click on the workspace dropdown and go to **Settings**.
![signature limit syncsignature](https://syncsignature.com/wp-content/uploads/2025/07/signature-limit-syncsignature-1024x577.avif)
As per above image, turn off workspace analytics and click on Save.
This will remove all the tracked links associated with all signatures within this workspace and your original links will start to appear for all signatures.

**Note:** Make sure that signatures which are already installed, need to be reinstalled in order to receive this changes. You will not be able to access signature analytics anymore since we will not be able to track the links.


# How to upload custom social media icons to your Signature?
Source: https://docs.syncsignature.com/docs/upload-custom-social-icons-to-signature



With SyncSignature, you can now upload your own custom social media icons from the Information section.
Headover to the signature editor and look for socials section. You can use the existing icons or you can upload your own.
Follow the icon size recommendation for better signature compatibility.


# What are Groups?
Source: https://docs.syncsignature.com/docs/what-are-groups



**Groups** in SyncSignature are used to organize teammates and manage email signatures efficiently. Each group can have its own signature template, and teammates added to a group will automatically receive the signature assigned to that group.
You can create groups based on departments, roles, or other criteria, and assign relevant templates to each group. Teammates can only belong to one group at a time, ensuring each has a unique signature tied to their group.


# What are Workspace Templates?
Source: https://docs.syncsignature.com/docs/what-are-workspace-templates



**Workspace Templates** in SyncSignature are predefined email signature layouts that can be applied across an entire workspace. These templates are used to ensure consistency in email signatures for all teammates within a workspace.
To create and use workspace templates:

1. **Create Signature:** \*\* Start by creating a signature in the **MY SIGNATURES** section.
2. **Create Template:** \*\* Navigate to the **TEMPLATES** section and save the signature as a template.
3. **Assign Template to Group:** \*\* Assign the template to a group within the workspace, and all teammates added to that group will automatically receive the signature.

Workspace templates allow for efficient signature management across teams and departments.


# What is the agency plan in SyncSignature?
Source: https://docs.syncsignature.com/docs/what-is-the-agency-plan-in-syncsignature



The agency plan in SyncSignature allows agencies to manage multiple client workspaces from a single dashboard. Agencies can create, assign, and manage email signatures for their clients while maintaining brand consistency across all workspaces.


# What roles are available for teammates in the agency plan?
Source: https://docs.syncsignature.com/docs/what-roles-are-for-teammates-in-agency-plan



The agency plan in SyncSignature offers three types of roles: **Owner** , **Manager** , and **Teammate** .

* **Owner:** The person who creates the workspace is the Owner. They have full control over the workspace, including managing templates, teammates, and signature assignments.

* **Manager:** Managers can manage all aspects of the workspace, such as creating templates, assigning signatures, and managing teammates.

* **Teammate:** Teammates have limited access. They can manage only their personal signature and basic details but cannot edit templates or manage others.